Inviting Members
Organization Owners and Admins can invite new members to join the team. This page covers the invitation process and management of pending invites.
Sending an Invitation
- Navigate to Settings > Organization > Members.
- Click Invite Member.
- Enter the invitee’s email address.
- Select a role for the new member (default: Member).
- Click Send Invite.
Before the invitation is sent, Odin Scan checks that your organization has available seats. If all seats are occupied, you must first add seats to the subscription.
What the Invitee Receives
The invited user receives an email with a link to join the organization. When they click the link:
- Existing Odin Scan users: The invitation links their existing account to the organization. They gain access immediately.
- New users: They are prompted to create an Odin Scan account. After registration, they are automatically added to the organization.
Managing Pending Invitations
Pending invitations are visible in Settings > Organization > Members under the Pending tab. From there, Owners and Admins can:
- View the email address and role of each pending invite.
- Resend the invitation email if the original was missed.
- Revoke a pending invitation to free up the reserved seat.
Pending invitations expire after 7 days. Expired invitations can be resent.
Seat Capacity
Each pending invitation reserves one seat. The organization must have enough available seats to cover both active members and pending invitations. If you need to invite more members than your current seat count allows, increase your seats through the Subscription Portal first.
Removing Members
Owners and Admins can remove existing members from the organization:
- Navigate to Settings > Organization > Members.
- Find the member to remove.
- Click Remove and confirm.
The removed member loses access to the organization immediately. Their seat becomes available for a new invitation. The seat reduction does not affect your subscription – you continue to pay for the purchased seat count until you adjust it.